Budget Tracking & Cost Control

Reconciling purchase orders & invoicing

Role

Condo Administrator — budget & financial controls

Timeline

Monthly cycle · 2015–2025

Overview

Owned the financial administration cycle for the condominium, from resident billing through vendor payment and Board reporting. Tightened a previously manual, error-prone process by reconciling every purchase and work order against its corresponding invoice before approval.

Key Activities

• Processed accounts receivable and accounts payable on a monthly cycle
• Prepared and issued common charge payments and in-suite maintenance billing
• Reconciled each purchase and work order against its invoice before approval
• Compiled financial summaries and reports for the Board of Directors
• Coordinated with the Property Manager on budget tracking and exceptions

Outcomes

• Accurate, on-time financial reporting delivered to the Board every cycle
• Recurring reconciliation errors eliminated
• Reduced payment delays through tighter invoice-to-PO matching
• Greater financial transparency for property leadership

Skills Applied